Tutorials Supplier Audits, Questionnaires, Required Files Supplier Audits, Questionnaires, Required Files Transcript: Supplier Audits, Questionnaires, and Compliance Tracking | Adding, Qualifying Suppliers | Supplier Audits | Supplier Policy Matrix Introduction Hello and welcome to eLeaP. In this quick tutorial, we are looking at Supplier Audits, Questionnaires, and Required Fields. Supplier qualification is not a one-time event; it is a continuous process of oversight. The eLeaP QMS ensures that your suppliers remain compliant through structured monitoring and centralized documentation. Structured Supplier Audits In the eLeaP QMS, audits are not generic—they are dynamically defined based on the supplier’s specific risk level and category. Audit Records: These include structured digital forms, detailed reviewer sign-offs, and a full, timestamped audit trail. Transparency: Once an audit is completed, the contents are stored within the supplier’s profile, making them easily accessible for internal reviews or regulatory inspections. Questionnaires and Required Evidence When you onboard a supplier or trigger a periodic review, the system can automatically require them to complete questionnaires or provide essential documentation. Automated Notifications: Suppliers receive secure, automated alerts when they have outstanding tasks or document requests. Common Requirements: You can mandate the upload of critical items such as: Quality Agreements ISO/Regulatory Certifications SOC Reports Compliance Statements Access Control: Suppliers see only the specific fields and upload areas you have assigned to them, maintaining system security. Compliance Tracking and Visibility The system acts as your “early warning system” for supplier compliance. The QMS automatically tracks: Required vs. Completed: Instantly see which requirements have been met and which are still pending. Deadlines: Track upcoming or overdue documentation requests. Missing Items: Clearly identifies missing files or expired certifications that could pose a risk to your supply chain. Integrated Tasks: Any outstanding audits or related tasks are centralized in the supplier profile for easy follow-up. Conclusion By centralizing all supplier evidence in a traceable, audit-ready format, eLeaP simplifies supplier management. This structured approach allows you to move away from chasing paperwork and focus on your core quality and operational roles. As usual, if you have any questions about supplier audits or any other features in the system, please do not hesitate to contact us.